Australian Consulate - General - Property Officer (LE4)
Closing Date: 12pm, Friday 3 September 2021
About the position
Under direction of the Office Manager, the Property Officer provides a range of property management to administer and coordinate the Consulate’s properties and office/residential goods/services.
The key responsibilities of the position include, but are not limited to:
Manage property matters of the chancery and residences including lease negotiations, physical security, gardening, cleaning and maintenance in accordance with applicable regulations and departmental guidelines.
Manage all property requests including providing advice on property related safety, security, financial and other departmental guidelines to staff and supervisor.
Establish, develop and maintain strong working relationships with a range of key internal and external stakeholders including leasing agents, with suppliers, contractors and agencies to coordinate property and other works and/or services.
Manage and maintain all leased property records, and update all property acquisitions and leases in the appropriate databases
Provide a range of office and residential services including maintaining and administering contracts (eg. pest control, TV, telephones, security, cleaning, maintenance contracts, and swimming pool).
Provide advice to staff and managers on contract management and managing equipment.
Purchase, dispose, maintain and stocktake a range of equipment and supplies.
Create and maintain registers of goods (e.g. settle in/out kits and inventories).
Manage procurement for the Consulate, including coordinating the import/export of goods (including A-based effects and vehicles) and coordinate incoming/outgoing mails (including diplomatic mail).
Qualifications/Experience:
High level experience in the field of property management, especially in relation to the management of residential properties.
Knowledge of and experience with dealing with China Customs and Quarantine clearance regulations.
High level knowledge and use of the Microsoft Office suite of programs including, but not limited to Microsoft Excel and Microsoft Word.
Knowledge of or an ability to quickly acquire a knowledge of Australian government financial management rules in relation to procurement services.
High level, business communication skills in both written and spoken English and Mandarin Chinese.
Strong interpersonal skills, including an ability to liaise, negotiate and consult with internal and external stakeholders and experience in working in a close, tight-knit team.
High level analytical skills, including a pro-active and practical approach to problem-solving. Flexibility and adaptability, especially when implementing change.