Australian Consulate - General - Property Officer (LE4)

Closing Date: 12pm, Friday 3 September 2021


About the position

Under direction of the Office Manager, the Property Officer provides a range of property management to administer and coordinate the Consulate’s properties and office/residential goods/services.


The key responsibilities of the position include, but are not limited to:

  • Manage property matters of the chancery and residences including lease negotiations, physical security, gardening, cleaning and maintenance in accordance with applicable regulations and departmental guidelines.

  • Manage all property requests including providing advice on property related safety, security, financial and other departmental guidelines to staff and supervisor.

  • Establish, develop and maintain strong working relationships with a range of key internal and external stakeholders including leasing agents, with suppliers, contractors and agencies to coordinate property and other works and/or services.

  • Manage and maintain all leased property records, and update all property acquisitions and leases in the appropriate databases

  • Provide a range of office and residential services including maintaining and administering contracts (eg. pest control, TV, telephones, security, cleaning, maintenance contracts, and swimming pool).

  • Provide advice to staff and managers on contract management and managing equipment.

  • Purchase, dispose, maintain and stocktake a range of equipment and supplies.

  • Create and maintain registers of goods (e.g. settle in/out kits and inventories).

  • Manage procurement for the Consulate, including coordinating the import/export of goods (including A-based effects and vehicles) and coordinate incoming/outgoing mails (including diplomatic mail).

Qualifications/Experience:

  • High level experience in the field of property management, especially in relation to the management of residential properties.

  • Knowledge of and experience with dealing with China Customs and Quarantine clearance regulations.

  • High level knowledge and use of the Microsoft Office suite of programs including, but not limited to Microsoft Excel and Microsoft Word.

  • Knowledge of or an ability to quickly acquire a knowledge of Australian government financial management rules in relation to procurement services.

  • High level, business communication skills in both written and spoken English and Mandarin Chinese.

  • Strong interpersonal skills, including an ability to liaise, negotiate and consult with internal and external stakeholders and experience in working in a close, tight-knit team.

  • High level analytical skills, including a pro-active and practical approach to problem-solving.  Flexibility and adaptability, especially when implementing change.